When do I need an Apostille?
This is a question that is constantly asked by clients. And, it is a great question. Let’s assume that you are planning to move overseas, you are preparing for your move and you were told to bring all your important documents with you. You might want to use these documents to get work authorization, apply for school in a foreign country, or even get married overseas. These documents may be one or all of the following: your birth certificate, your marriage certificate, your divorce decree, school transcript, diploma, a criminal record, adoption documents, etc.
But these are in English, what do you do? If the above reference is your scenario than you will need to get an Apostille from the State Department in order for your documents to be validated and legalized for legal use by foreign authorities. However, this process is not as simple. A professional translation service agency should be able to walk you though all these steps and explain the process to you in order for you to be able to make an educated choice. You should be asking the following questions from the translation service provider of your choosing:
- Do they accurately translate your document? Your translation must be completed by a bilingual native language professional.
- Will your document be proofread for accuracy? This is one of the most important steps that is often skipped even by some translation agencies. Your document must be proofread and compared line by line with your original documents. Editing and formatting should be done to match the layout of your original documents. Often times, clients come to us with a translation that is inaccurate and needs retranslation, recertification and proper editing. In this case unfortunately a new Apostille needs to be obtained that carried additional cost to the client and time. This can be avoided by making sure that you hire a reliable professional translation agency.
- Will your document be notarized? Your translated document must be notarized in order to obtain the Apostille, since the Apostille is the document that validates the Notary’s signature on your document.
- Make sure you mention the country where the Apostille will be used.
- How much does the Appostille costs? Usually Apostille services cost additional fee, find out what the additional charges are.
- How long will it take? Time is of the essence, so it is important to find out how long it takes, a 5-7 business day timeframe is average for obtaining Apostille for your documents.
- Will you receive the physical copies with the original by mail? You will most likely need the original Apostilles and original translation when you are overseas, make sure you request a mailed copy.
Here at Lingua we make sure that we understand your goals and needs. Let us know if you need any assistance getting an Apostille and properly authenticating your legal documents intended to be used for legal purposes abroad. Email us with for a quote email@example.com or call 1-866-201-2921.
For Global Companies, A Professional Translation Concierge Service Eases The Way
Let’s say you’ve just landed a big contract with a foreign partner in Asia, South America or Europe. Congratulations! But now comes the hard part: working out all the operational details between your people and their people. And their people–at least those outside the C-Suite–all speak a different language.
Corporations expanding their business outside the U.S. are confronted with this issue all the time, and it’s not just communications with your new partners where many of the challenges lie. For the international business traveler, there’s also the big list of incidental arrangements like drivers, security details, airport and rail transfers, customs issues, equipment rentals, meeting reservations, or simply personal care or wardrobe assistance for a big event.
A professional translation concierge service will make all of those arrangements, in a single customized package.
There are plenty of translation services that can quickly translate written documents for you. Our company, Lingua, offers standalone professional corporate translation services in multiple languages. Various translation services are also available to hire onsite interpreters who will facilitate live verbal communication in your face to face meetings. In our case, we offer interpreting services for consecutive interpretation and simultaneous interpretation in any language, both in the U.S. and abroad, as well as arranging multilingual events for clients where a polyglot of languages must be accommodated.
But in addition, Lingua offers something different and more valuable to the global business traveler. We have recently launched a professional translation and language concierge service that handles all your needs when traveling abroad, from business to travel-related to personal services. All interpreters are fully vetted and can be trusted for confidential communications.
Lingua is also a credentialed travel agency, and can take care of every last detail of planning your business trip to a foreign country.
Basically, we handle language services for anything a company might need done for their international business interests.
But wait – are human interpreters and translators really needed, with all the Artificial Intelligence devices around us?
Computer-Assisted Translation (CAT) Tools aren’t ready for prime time yet, when it comes to interpreting and translating for business. Although it is good to recognize the achievements and progress of machine translation, these systems are not ready to replace human translators for several reasons:
- Globalization requires handling of more dialects and languages.
- Translation services will be needed more in specialty vertical markets, such as automotive part manufacturing, healthcare and law.
- In the business context, lots of horizontal documents are needed, such as those used for systems, requirements and decisions.
- Specialized translation of a product’s functional aspects such as documentation and menus is increasingly in demand.
It’s undeniable that there will be more CAT tools to help facilitate and systematize the work of translators, but human translators can never be fully replaced by machines. Machines cannot understand the contextual meaning of words and passages. For highly accurate translation, you still need human translators and for business especially, you will want highly proficient and experienced translators with familiarity on a wide range of subjects.
Why the “human touch” matters.
After having been in business for over 18+ years, we’ve gathered a large network of the best and highest quality professional interpreters worldwide. Our highly skilled interpreters are chosen by their subject matter expertise to ensure they have the requisite vocabulary and understanding of your business model to provide an excellent quality service. They will be there to greet you on arrival, help get you where you’re going, and then facilitate the conversations you will be having with your foreign business associates.
If this is your first time using interpreters, you’re not alone. Plenty of people in your situation don’t know where to start, or how to go about it. We can take care of all of it for you, and answer all your questions, then together we will come up with your best solution. We can customize each project based on budget, need and timeframe. Many of our clients doing regular business overseas pay a low monthly fee to get the lowest rates for high quality translation services, on demand.
Think of Lingua Company as your global, multilingual corporate concierge. We have the resources, connections, tools and expertise to arrange, plan, manage and carry out your entire event from A-Z. And, we’re available plan and manage your overseas global event, handle all your corporate travel needs, from hotel booking to airfare.
Email us or call us today at 1-866-201-2921 if you’d like a quote on interpreter services for an upcoming business event.
Consecutive & Simultaneous Interpretation, Corporate Translation Services, Language Concierge, Multilingual Event Planning and Management
Translation and Language Services With Live Interpreters – What Are My Options?
When you need to organize a business meeting, training session or conference where the attendees are from different countries, speaking different languages, that’s no easy task. Where do you turn for business meeting language and translation services, and what kinds of options are available?
First, you must understand the difference in terminologies. “Translation Services” refers to written translations of documents, manuals, etc. “Language Services” can mean either written translations or verbally delivered. Most often, if you want live translations in a face to face setting the proper term is “Interpretation Services.”
Breaking this down further, there are several different ways you can engage language and translation services using live interpreters:
Telephone or Video Call Interpretation
Our company, Lingua, can provide telephone interpretation services in multiple languages. Interpreters are chosen for their industry-specific expertise. They participate in a conference call to provide translated dialogue during the call.
Many seeking language and translation services end up going this route. Consecutive interpretation is most commonly used in one-on-one or small group settings, and it’s generally the least expensive option for face-to-face situations. Consecutive interpreters listen to a speaker, who then pauses while the interpreter relays their words in a second (or sometimes even third language, depending on the situation). No written translation notes are kept by the interpreter.
Simultaneous interpretation is used for larger meetings, conferences or perhaps training sessions in various settings, where two or more languages are required. Simultaneous interpretation is generally a more complex and strenuous process than consecutive interpretation, which will be reflected in their relative costs.
In this situation, multiple interpreters sit in an isolated booth while they listen to the speaker through a headset. The interpreters then speak the translation into a microphone, and their voices are wirelessly transmitted to headsets worn by audience members. This is often referred to as “U.N. style” interpretation. Interpretation services require specially trained interpreters and specialized equipment, all of which can be provided by Lingua.
Complete Conference Services
Lingua Company also provides complete global conference services in a package that includes everything you would need for an international meeting, including onsite interpretation (simultaneous, consecutive, whispered, or escorted), American Sign Language (ASL) interpretation, document translation, meeting coordination services, interpretation equipment rental and audio-video transcriptions.
Whichever type of interpretation service you need, the bottom line is that it all goes more smoothly with a “concierge” approach, which is our hallmark at Lingua Company. ONE PLACE for all your translation and interpretation service needs, or wether, you are looking to plan, arrange and manage your upcoming global event, perhaps you need your corporate travel planned or simply translate your corporate document into several languages. One project manager is immediately assigned to each translation project in order to ensure that all quality steps are checked and met. Your language concierge will ensure that all your documents are translated, proofread, edited and quickly delivered back to you.
Contact us if you need a quote or call us at 1-866-201-2921 and our project manager/language concierge will assist you.
Consecutive & Simultaneous Interpretation, Corporate Translation Services, Multilingual Event Planning and Management
Planning and Managing your Next Global Multilingual Event
Planning any large scale global multilingual event requires careful planning months or even years beforehand. Corporate executives need to hire suppliers, key presenters, and project managers need to map out strategic pathways and objectives. When the multilingual interpretation event involves a global, multilingual audience from several different countries or cultural backgrounds, the planning process requires even more consideration.
Events can come in all shapes and sizes. Some of the most common include:
- International multilingual conferences
- Concerts or other entertainment events
- Product launches
- Cultural exhibitions or art shows
- Sporting events
The Starting Point
Before any form of logistics planning can begin, the corporations will need to discuss, plan and determine the purpose and objectives of the event and to map out a basic planning framework.
There will be a number of key questions that will need to be answered in order to plan effectively. These will include topics such as:
Who are they presenting to and why?
The invited attendee list will vary depending on the type of event. For example, fans attending an international sporting event will like to hear commentary and have brochures and merchandise available in their own language. Employees of a major global multicultural corporation at a conference will need training materials and live interpreters at various sessions.
Who will be doing the presenting?
At a concert the key presenter would naturally be the performer or band. While they may not need to say much between songs, they would probably want to interact with the audience. Ensuring they know the basics of several common languages will help them to engage more effectively.
What languages do the presenters speak?
In some events, the presenters share a common language especially if they work for the same company, however sometimes they may speak a variety of different languages such as at a trade show. The selection of presenters may be greatly influenced by the languages they are able to converse in.
Where is the event being held? What languages are spoken locally? Are there cultural traditions that need to be taken into account?
Events like product launches or art exhibitions are taken on tour around many countries so the planning will need to include translation services for each country visited. Organizations may hold their annual conferences in a different county each year so while the participants may share a common language they would need help when communicating with the local staff and community. Particular care will need to be given to investigating local customs in relation to things like greetings, choice of colors for designs and venue decorations. If there are external activities or entertainment provided then due care will also need to be given to assess their cultural suitability. Translations will have to be checked carefully to avoid accidental offense or misunderstandings. Sometimes they don’t have to be word for word as long as they convey the intended meaning.
What languages do the attendees speak and understand?
Event organizers will need to research the demographics of their likely attendees and determine the languages they speak. Is their one language spoken by the majority such as English or is there a wider range of languages and cultures that need to be considered?
How many languages will be catered for? Which will be the main languages spoken?
Once all the above factors have been researched and assessed, organizers will need to decide which language(s) they will provide translation and interpretation services for. This will certainly have an effect on the overall event budget and planning.
Once the framework of the event and the communication needs have been established organizers will then need to break up the project into separate tasks to be managed by appropriate department leaders. These will include areas such as finance, transport and logistics, human resources, marketing and so on. Translation, transcription and interpretation services will be required in almost all of these areas to varying extents.
Here are just some of the areas that will need to be addressed and planned for quite early in the process:
- Budgeting in multiple currencies
- Cost of transporting people and goods into and around the country
- Creating contracts and legal documents
- Information packs for delegates, suppliers and sponsors
- Multi-lingual registration software for attendees linked to a central database
- Websites and social media channels
- Marketing – including TV and radio, print media and online in multiple languages
- Point of sale material including DVD’s, programs, posters.
- Local area maps and information.
- Venue information such as seating arrangements, dining and signage
- Live interpreters for presenters plus one interpretation booth per language
- Printed and online training materials and literature like abstracts, catalogues and manuals
- Audio visual presentations during sessions
- Recording of events to be available for download after the event if appropriate
- Post event communication and activities
All of this can be managed by large organizations with experienced staff dedicated to these planning areas, however most small to medium sized companies simply lack the manpower and resources to manage everything internally. They will need to strongly consider partnering with a multi-lingual global event management agency. This is particularly important in highly specialized industries such as software development, medicine and renewable energy.
The primary goal of implementing multilingual services in any type of event is the same. Organizers need to ensure that all communication imparts the same information to each attendee regardless of the language used. Each must have the same opportunities for participation, access, enjoyment and follow up activities. Through careful planning and consideration these goals are definitely achievable and they will contribute to the ultimate success of the event.
Contact us today via email or call at 1-866-201-2921 with your global multilingual event planning and management needs.
Professional Corporate Translation Agency
Hiring the ‘right’ translations agency or language service provider is a central component of your success, regardless of whether you are translating presentations, emails, websites, or simply need to reach out to your international clients and partners. A professional translation service agency is able to provide linguistic services, global and international resources, and access to talented and skilled translators who are hand picked for each linguistic project.
When it is crucial for your corporation to have access to multilingual services that are specifically customized to your requirements you need a hire language or translations agency who has years of experience. Regardless of whether you need a small, large or ongoing translation project, a corporate document translated into several languages, or any number of other language related services, a professional translations agency can handle them quickly and accurately.
What should you expect from a professional translation agency?
A professional corporate translation agency should have a long record of delivering high quality translation services, accurate document translations that are carried out by expert translators, interpreters and editors. These professionals should be native and bilingual in both, the source and target languages, who have the skills and the cultural know-how in order to be able produce an accurate interpretation of the source text, recognize stylistic and cultural styles and to be able to deliver quickly.
A corporate translations agency will provide high quality document translations to the client by evaluating context and target audience and providing a final translation that is translated, proofread, edited and formatted for final delivery.
Here at Lingua, we are professional, seasoned, and experienced with carrying out any size corporation translation services from and into all commercial languages. Email us today at firstname.lastname@example.org, or call us at 1-866-201-2921.
Interesting Language Facts
1. French was the official language of England for over 300 years
2. Italian is the fifth most taught language, after English, French, Spanish and German.
3. German is the most widely spoken native language in Europe
4. English speakers will be able to recognise over 3,000 Spanish words
5. Portuguese has 178 million native speakers
6. Romanian was perhaps the first of the Romance Languages to split from Latin
7. English is spoken by an estimated 1.8 billion
8. Dutch has contributed many words to English including yacht, easel, cookie, and freight.
9. There are two official forms of written Norwegian– bokmål (book language) and nynorsk (new Norwegian).
10. Only during the 20th century did a standardised national language become available to all Swedes
11. Danish is spoken inDenmark, Faroe Islands, Greenland, andGermany
12. Latvian is the mother tongue of only 60% of the country’s population
13. Lithuanian has similarities with Sanskrit
14. Greek has existed from around the 14th century BC
15. Persian hasn’t significantly changed since the 10th century
16. Arabic is the official language of 22 countries
17. Hebrew is the language in which God first spoke to Adam
18. Mandarin has the most native speakers: 845 million
19. Cantonese is the language predominantly used for business around Southeast Asia
20. In Japanese there’s no way of showing whether a word is singular or plural
21. Polish is the 29th most spoken language in the world
22. Most letters in the Bulgarian alphabet stand for just one specific sound
23. Czech is the only language with the letter ‘ř’, a kind of soft r
24. The primary principle of Slovak spelling is “Write as you hear”.
25. Russian is written in the Cyrillic script which is based on the Greek alphabet.
26. Ukrainian only became the official state language of Ukraine in 1989
27. The Alphabet Reform of 1928 abandoned the Arabic script and mandated a phonetic Turkish script based on the Latin alphabet; a crucial factor in the emergence of Modern Turkish.
28. Korean is known as Hangungmal in South Korea, and Chosŏnmal in North Korea
29. Estonian contains about a thousand words that date back to the last ice age.
30. The longest word in the Finnish language is epäjärjestelmällistyttämättömyydellänsäkäänköhä, which means doubtful
31. Hungarian is not related to any of it’s neighbouring languages
32. Tagalog was chosen as the national language of the Philippines from an estimated 70 different dialects and languages
33. In Thai there are four different ways to write ‘s’ and six for ‘t’
34. Over 300 languages are spoken in London
35. There are 6909 living languages in the world today